Executive Committee Agenda
August 9, 2024 - Gibbons Public Library
ATTENDEES
Members: Jenn Anheliger (Chair), Dwayne Spicer (Vice-Chair), Vicky Lefebvre (Treasurer), Matthew Mclennan, Kelly Chamzuk, Maxine Fodness, Leslie Cusack, Josh Crick, Barbara Smith, Curtis Schoepp.
Staff: James MacDonald, Terri Hampson
Library Managers: Jodi Dahlgren, Ryan Edmonds
ONLINE ACCESS
Join Zoom Meeting
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Meeting ID: 815 4082 4439
Passcode: 541353
LAND ACKNOWLEDGEMENT
Our workplace is situated on Treaty 6 territory, the traditional lands of First Nations and Métis peoples. We acknowledge the deep and enduring connection these communities have to this land. We commit to fostering a spirit of reconciliation and collaboration as we move forward together, striving for mutual respect and harmony.
AGENDA
Approval of the Agenda
Approval of the minutes of June 14, 2024
Financial Report - James MacDonald
New Policies for Adoption
INFORMATION TECHNOLOGY - MEMBER LIBRARIES
Briefing Note: This policy better articulates policies regarding the use of NLLS network. The policy has been reviewed and discussed by the LMC Executive. The LMC reviewed the policy as a whole and voted unanimously on its adoption. The policy is required to meet requirements for cyber security insurance.
Policies for Updates
Electronic Fund Transfers
Briefing Note: Adds clarity regarding the process for dealing with urgent payments that must be completed outside the 2 to sign process.
NLLS VEHICLES
Briefing Note: Requires that employees with a GDL license are not permitted to drive cargo vehicles. Stipulates that management must follow the principles of this policy when creating contracts for driving.
BOOK ALLOTMENT
Briefing Note: Adds a provision to establish an electronic book allotment fund at 7% of total allotment. This fund is to be managed centrally.
BOARD CODE OF ETHICS
Briefing Note: Updates the layout and grammar. A section on commitment to intellectual freedom is added.
WHISTLEBLOWER POLICY
Briefing Note: Updates to format and grammar.
FACILITIES USE RENTAL
Briefing Note: Removes the chart of pricing and provides flexibility to set prices at current market value.
ROLE OF EXECUTIVE COMMITTEE
Briefing Note: Combines the roles of Chair, Vice Chair, and Treasurer into this single policy.
Policies to Delete
ROLE OF BOARD CHAIR | Sec 2, 1D - this policy is now combined with the Role of the Executive Committee.
ROLE of BOARD TREASURER | Sec 2, 1R - this policy is now combined with the Role of the Executive Committee.